2024 Annual Conference: Frequently Asked Questions

The conference is located at the Monona Terrace, 1 John Nolen Dr., here in Madison, WI. The opening and closing sessions will be in the Exhibition Hall, while track-specific speakers will be in the ballrooms. A schedule will be available prior to and on the day of the conference, and all rooms will be clearly marked.

The conference will take place on Tuesday, October 1, 2024, from 8:30am-5:30pm, with optional breakfast and networking beginning at 7:30am and optional after-party from 5:30-6:30pm. View the full agenda here.

There are also five optional mini boot camps on Monday, September 30, from 1:00-4:00pm. Learn more about those here!

There is a public parking ramp structure connected to the Monona Terrace with 375 spots. The parking rate is $3.00 per hour with a max daily rate of $16 to park in the ramp. Here are directions to the ramp, which can be accessed from either John Nolen Drive or from Wilson Street.

Other public ramps nearby may also be available.

We have a room block reserved at the Hilton Madison Monona Terrace. Hilton has provided us with this booking link. Guests can also call Hilton reservations at 800-445-8667 or call the hotel directly at 608-255-5100 and reference the group code: UWEBCC. 

Please note that your hotel reservation is not included in the price of the conference and will be your responsibility.

The special rate is only available until September 6, so make sure to reserve early!

Yes! There will be an optional breakfast prior to the conference start time as well as a full lunch and refreshments provided throughout the day. We will ask for your dietary restrictions when you register, so please pay attention to that field on the registration form.

Just yourself! We’ll give you a nametag when you get there with your personal QR code which will grant you access to all our sessions. Food and beverage is provided throughout the day.

We do! Attendees are encouraged to download the free conference mobile app, which contains the full day’s schedule with session and speaker information, access to presentation materials, virtual sponsor booths, logistics for getting around at the conference, the ability to network with other in-person and virtual peers, answer trivia to earn prizes, and more! Learn more and download the app.

You will receive an email with your unique login link prior to the conference. If you do not or cannot find it, please reach out to events@uwebc.wisc.edu and we will provide you with your link.

Yes. For the best conference experience, we recommend using Google Chrome as your browser. If you have trouble loading the platform, try using an Incognito window.

Once the virtual portal is available, we’ll provide you with a short video that walks you through everything you need to know about navigating the platform on conference day.

Yes. If you exit at any time, you can use your unique login link to sign back in. You can also continue to use that link after the conference to access sessions that we record during the event.

Please have them register. Once registered, our events team will follow up with how to access the conference.

Here is our refund policy: We are happy to have you provide us with replacement registrants right up to the evening of September 30. Because there is a virtual component to the conference and you will be able to access the presentations through the end of the year, we will only provide refunds on an exception basis through September 1, 2024, and a 25% transaction fee will be applied. For Bulk Registrants, we will also refund the purchase price minus a 25% transaction fee through September 1, 2024, but only if the remaining registration total for your company is 10 registrants or more. If your total registrations fall below the 10 needed for the bulk discount, all registrations will revert back to the regular price, and your company will be invoiced for the difference in cost. Please contact our Event Services team at events@uwebc.wisc.edu for details.

When you first sign in to the OnAIR Portal, the Event Check In window displays, where you can update your profile, capture or add a profile photo and review your privacy settings. To edit or change these settings, click on your profile photo at the top right of the screen at any time and select My Settings.

Sessions and functions that are happening each day are listed in the timeline in chronological order. You can click on any of the items in the timeline to view additional information and join the session or function.

Absolutely! Questions are encouraged. Use the Live Q&A feature to submit your questions during the presentation and the presenters will answer as many as they can in the time allotted.

We will record as much content as possible for on-demand viewing.

All recorded sessions will be available within the platform until the end of the year. Use your unique login link to continue to access the platform and find sessions you may have missed.

Yes. When using the Peer Connect, Live Support or Sponsor Instant Meetings, once the Video Call starts your camera and microphone will be enabled by default. Click on the icons in the video window to disable the camera and mute your microphone as needed.

Any notes that you take throughout the event can be exported by selecting the Export icon in the top right of the screen near your Profile image. In additional, all Peer Connect connections you have make with other OnAIR participants will save their contact information, that you can export using the Export option as well.